ERP Software for Wholesale & Distribution

Buy from suppliers, receive goods into the right warehouse, move stock between sites, and dispatch customer orders, with every step recorded.

Industry Tailored Workflows

Built for Your Industry

Every business is different. Pick your industry to see how WINLIUM fits the way you work.

Wholesale & Distribution

Buy from suppliers, receive goods into the right warehouse, move stock between sites, and dispatch customer orders, with every step recorded.

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How it works

Everyday Wholesale & Distribution workflows in Winlium

1. Buying and receiving goods

Who: Buyer and warehouse receiving staff
What you need: Approved suppliers, item list with units, and the receiving warehouse.

The buyer sends a Request for Quotation to several suppliers and compares their quotations side by side.
The chosen offer becomes a Purchase Order.
When the goods arrive, the warehouse records a Goods Received Note against the order, with optional quality inspection on the received stock.

Result: Stock in the receiving warehouse, linked back to the purchase order it was bought on.

Purchase Inventory Accounting

2. Moving stock between warehouses

Who: Sending and receiving warehouse staff
What you need: Two or more warehouses, and stock at the sending warehouse.

The receiving warehouse raises a stock request, which can go through approval.
The sending warehouse dispatches the stock with a transfer, and the goods sit in transit.
The receiving warehouse records what actually arrived. Any shortfall can be kept open as a backorder.

Result: Stock balances updated at both warehouses, and a record of anything still owed.

Inventory Requisition

3. Dispatching a customer order

Who: Sales team and dispatch staff
What you need: Customers with their price lists and credit limits, and stock at the dispatching warehouse.

Sales raises a quotation and converts it into a sales order, using that customer's prices and credit limit.
Dispatch creates a Delivery Order from the sales order and records the quantity actually sent.
If there isn't enough stock, the remainder becomes a backorder. You can also close the order short and record a reason.

Result: Stock deducted from the dispatching warehouse, a delivery record for the customer, and any open backorders listed.

Sales Inventory Accounting

What to set up first

Each warehouse set up with its locations.
Suppliers, customers, and customer price lists with credit limits.
Your item list with units of measure, and lot or serial tracking where you need it.
Approval rules for purchases and stock requests, if you use them.

Good to know

Winlium does not include pick lists, packing slips or delivery route planning for warehouse dispatch. Dispatch is recorded on the Delivery Order.
Landed costs such as freight and clearing charges are not yet added to item cost when goods are received.
Backorders are handled separately on each document type. There is no single screen that lists every open backorder.

Questions Wholesale & Distribution businesses ask

What happens when we can only send part of an order?+

Record the quantity you actually sent on the Delivery Order. The rest can become a backorder to send later, or you can close the order short and record a reason.

Can we see stock that is on its way between warehouses?+

Yes. Transfers move stock through transit, and the receiving warehouse confirms what arrived. Any difference is recorded rather than silently lost.

Can each customer have their own prices?+

Yes. Customer price lists, volume pricing and credit limits are applied to quotations and sales orders.

Ready to Transform Your Business Control?

Streamline operations, finance, and supply chain with WINLIUM.

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