Inventory ERP Module
Track warehouses, locations, lots, serials, stock levels, and automated transfers.
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Complete multi-warehouse inventory management system with per-warehouse reorder levels, lot and serial tracking, barcode scanning, cost-of-goods valuation (Weighted Average, Latest Cost, or Manual Cost), QA/QC inspections, license tracking, and request-and-receive inter-warehouse transfers.
Moving stock between warehouses
Stock moves between warehouses in two stages. The sending warehouse dispatches the goods into a transit location, and the receiving warehouse confirms what actually arrived. Stock on the road is never lost from the books: it sits in transit until it is received, and any shortfall is recorded with a reason.
- Who
- The requesting branch, the sending warehouse and the receiving warehouse
- What you need
- At least two warehouses, a transit location, and stock at the sending warehouse. Lot or serial numbers for tracked items.
- The branch that needs stock raises a requisition, which goes through your approval steps.
- The sending warehouse posts a stock transfer. The goods leave its balance and move into the transit location, with lot and serial numbers carried across.
- If the sending warehouse can't send everything, it records a reason. The remainder becomes a backorder to send later, or the line is closed short.
- Posting the transfer creates a receipt for the receiving warehouse. Staff enter the quantity that actually arrived, which can't be more than was sent.
- A short delivery needs a reason. The missing quantity stays in transit and can become a backorder receipt, so it is followed up instead of disappearing.
Result: Updated stock balances at both warehouses, stock in transit visible as its own location, and a record of every shortfall and its reason.
Good to know
- For simple moves inside one site, a one-step transfer moves stock straight from one location to another, with no transit or receiving step.
- Reorder levels show which items need restocking. They don't create transfers or purchase orders automatically.
- Approval happens on the requisition. The transfer itself has no separate approval step.
Core strategic benefits
- Eliminate stockouts and overstock costs by up to 35%
- Real-time visibility across all physical warehouses and fulfillment centers
- Full traceability for compliance and instant recall management
Capabilities & functional features
- Multi-warehouse & multi-location bin management
- Lot, batch, and unique serial number tracking with dedicated serial listing reports
- Reorder level and reorder quantity per item at each warehouse, shown on the Inventory Levels report
- Cost of goods tracking with Weighted Average, Latest Cost, or Manual Cost methods
- Quality Assurance & Quality Control (QA/QC) inspections on received stock
- Inter-warehouse transfers with a transfer-request and receive-request flow through transit, plus production-request issuing to manufacturing
- License tracker for subscriptions, licenses, and renewal dates
- Barcode & QR code scanner mobile integration
- BID (Business Intelligence Dashboard) for Days of Supply, Inventory Turn & valuation
- Detailed inventory reports, configurable document numbering & inventory audit report
Related modules
Inventory: common questions
Is stock shown separately for each warehouse?+
Yes. Stock balances are kept per location and per lot, and the Inventory Levels report shows each warehouse separately or totals per item.
How does stock in transit show up?+
Goods dispatched on a stock transfer sit in a transit location until the receiving warehouse confirms them, so you can see what is on the road at any time.
What happens when the quantity received is different from what was sent?+
The receiving warehouse records what actually arrived and gives a reason for any shortfall. The difference stays in transit and can be followed up with a backorder receipt.
Are lot and serial numbers kept when stock moves?+
Yes. Tracked items need their lot or serial number on the transfer, and the same lot or serial moves with the goods.
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